Master MillionPodcasts! Your Complete Guide

Think about the last time you tried to reach podcast hosts. You probably opened Google, typed “business podcasts,” and got lost in a maze of outdated websites, broken contact forms, and hours of fruitless searching. Now imagine having instant access to verified contact information for over 2.6 million active podcasts with 1 million verified contacts, all organized, filtered, and ready for your outreach. That’s not fancy talk. That’s MillionPodcasts on a regular Tuesday.

Today, I’m going to walk you through exactly how to transform this powerful tool into your personal PR outreach machine. By the end of this MillionPodcasts tutorial guide, you’ll understand why PR professionals are abandoning their old research methods and why MillionPodcasts has become the industry’s worst-kept secret!

Understanding What Makes MillionPodcasts Different

Before we dive into the specifics, let’s establish why MillionPodcasts exists and what makes it fundamentally different from any other tool you’ve tried. Traditional podcast research involves bouncing between dozens of websites, social media platforms, and directories, hoping to piece together accurate contact information. MillionPodcasts eliminates this entire tedious process by providing everything in a smart, searchable database.

The database currently houses detailed information on 2.6 million active podcasts across every conceivable niche, complete with direct host emails, social media profiles, and audience analytics. But here’s what really matters. Every piece of data is verified and updated regularly through a three-step verification process: automated checks, manual verification, and user feedback loops. When you find a podcast on MillionPodcasts, you’re not gambling on whether the information is current. You know it is! With over 24.4K contacts updated in just the last three months.

The database encompasses 62.1 million episodes from 6,000+ networks and producers, making it the most comprehensive podcast outreach resource available. Unlike competitors who focus purely on discovery, MillionPodcasts is built for execution, finding the show and verified person behind it while managing everything in organized lists.

Step 1: Setting Up Your Search Strategy

When you first log into MillionPodcasts, you’ll notice the search bar prominently displayed at the top of your screen. But before you type anything, let’s talk about the strategic approach that separates successful podcast pitches from the ones that get ignored.

The platform gives you two search modes: Basic search and Advanced Search. Most users start with basic search, but I’m going to show you why mastering both will exponentially increase your success rate. Think of basic search as your broad net perfect for initial exploration. Advanced Search, on the other hand, is your precision instrument for finding exactly the right shows for your specific message.

Start by entering a broad term related to your expertise. Let’s say you search for “crypto” because you’re a blockchain expert. Immediately, MillionPodcasts returns results like “Discover Crypto,” “Crypto Unplugged,” and “Le Crypto Daily”, all active shows with verified contact information. But here’s where it gets interesting. You’re not just seeing podcast names. You’re seeing complete profiles with EVERYTHING you need to make an informed pitching decision.

The platform supports advanced Boolean search capabilities with AND, OR, NOT operators and parentheses grouping, allowing you to create complex queries like ("blockchain" OR "cryptocurrency") AND "entrepreneurs" NOT "trading" to find highly specific podcast opportunities. We will be covering that later on in this blog.

Step 2: Leveraging the Filter System for Laser-Focused Results

Look at the left sidebar of your screen. Those filters are what transform MillionPodcasts from a simple database into a precision targeting system. The platform now offers 14 different filtering dimensions that go far beyond basic categorization.

Latest Episode Date tells you if a podcast is actively producing content. You can filter by Any Date, or narrow it down to shows from Title Week, Title Month, Last Week, Last Month, Last 30 Days, Last 12 Months, or even a Custom date range. There’s nothing worse than crafting the perfect pitch for a show that hasn’t published in six months.

The Search in filter allows you to specify exactly where your keywords should appear. Whether in the Title, Description, or Host Name. This is crucial for precision. For example, searching for “Charlie” within Host Name will instantly find all podcasts hosted by someone with that name.

Must Have filters are where MillionPodcasts really shows its precision. You can filter for podcasts that must have guest acceptance, sponsor opportunities, YouTube podcast channels, or email contacts. Think about what this means. Instead of manually checking if each podcast accepts guests, MillionPodcasts does it for you instantly. You’re only seeing 135,000 shows actively accepting guests and 24,000 sponsor-backed shows.

The new Listeners Type filter allows you to target by audience demographics like CEOs, entrepreneurs, physicians, investors, and other professional categories. This means you’re not just targeting a show, you’re reaching the right listeners who match your ideal customer profile. That’s a game changer right there!

Language filtering supports 180+ languages, enabling precise targeting for international campaigns. Whether you’re looking for Spanish-speaking podcasts in the United States or French business shows in Canada, the platform makes it simple.

Estimated Monthly Listeners lets you filter by audience size, from niche shows (Under 1K) to major platforms (Over 250K).

You can also filter by Episode Length, from Less than 10 minutes to Over 90 minutes, ensuring the format matches your content.

Once you’ve applied your filters, the Sort By feature (located in the top-right corner of your results) becomes your secret weapon for prioritizing outreach targets. This isn’t just about organizing results. It’s about strategically determining which podcasts to approach first.

Step 3: Mastering Advanced Location-Based Targeting

The Location filter deserves special attention because it opens up strategies most people never consider. The system now includes comprehensive location tagging down to continent, region, metropolitan area, state, and city levels.

Want to build authority in a specific city before a product launch there? Filter for Austin, New York, or San Francisco. Planning an international expansion? Filter for podcasts in your target country. The platform now includes metro area targeting, so searching for the “New York Metropolitan area” automatically includes New York, New Jersey, Connecticut, and parts of Pennsylvania without manual input.

Here’s the strategy. Combine location filtering with other parameters. Search for “tech” podcasts in “San Francisco” with “10,000+ monthly listeners” that “accept guests.” In seconds, you’ve identified high-value local podcasts that can establish you as a thought leader in tech’s most important city. This level of strategic targeting would take days of manual research without MillionPodcasts.

Step 4: Using Advanced Search to Uncover Better Opportunities

Now let’s explore the Advanced Search feature that appears at the top right of the interface. This is where MillionPodcasts truly flexes its capabilities. The platform now supports full Boolean search functionality with sophisticated operators that rival enterprise search systems.

The “All these words” field acts as a default AND search, returning results that include every term you enter. Ideal for broad yet precise topic discovery.

The “This exact word or phrase” field allows you to search for specific terms exactly as they appear, using quotation marks. This is perfect for niche or multi-word topics. For example, searching for “blockchain security” will return only podcasts that discuss this exact phrase, rather than general crypto or security content.

With the “Any of these words” field, you can cast a wider net intelligently. By entering related terms like crypto OR blockchain OR DeFi OR NFT OR Web3, MillionPodcasts will find shows covering any of these topics using the OR operator. This helps uncover podcasts you might not have thought to search for directly.

But the real power lies in the “None of these words” field. This lets you exclude irrelevant results using the NOT operator (or a minus sign). For instance, if you want business podcasts but not those focused on crypto, simply exclude it. This negative filtering saves time by removing unwanted results before they appear.

Step 5: Leveraging Multiple Platform Coverage

MillionPodcasts provides the broadest platform coverage available, including sources that other databases miss entirely. The platform covers:

• Complete Apple Podcasts coverage including Apple-only shows
• 17k+ Spotify-exclusive shows with monthly Spotify updates
• 74,000+ video podcasts on YouTube
• Cross-platform shows identified and tagged

This matters because many high-quality podcasts are exclusive to specific platforms. While competitors focus primarily on Apple Podcasts, MillionPodcasts ensures you’re not missing Spotify exclusives or YouTube video podcasts that could be perfect for your message. The platform’s monthly Spotify data updates mean you’re always working with current information.

Step 6: Accessing Verified Contact Information

Here’s where MillionPodcasts delivers what most other databases simply can’t match: direct, verified contact information through a three-step verification process (automated checks, manual verification, and user feedback loops). View the Podcast Contacts section, and there it is. The host’s name, their verified email address, their title, their location and also their social handles.

You’re not filling out generic contact forms hoping someone reads them. You’re emailing verified decision-makers directly. Every contact goes through GDPR and CAN-SPAM compliance checking, ensuring your outreach meets professional standards.

Notice how some podcasts show multiple contacts? This is a goldmine. You might see both the host and a producer listed, plus booking agents and network producers from the 6,000+ producer database. Now you can choose who to approach based on your pitch, or even reach out to both with tailored messages.

Step 7: Analysing Podcast Details for Strategic Pitching

Click on any podcast result, and you’ll see why MillionPodcasts is in a league of its own. Let’s use “Earn & Invest” as an example. The enhanced Podcast Details panel provides all the critical data you will possibly need to make an informed decision for your campaign.

You immediately see key metrics like the Latest Episode Date, Total Apple Review Count, and Average Apple Rating, which together indicate the show’s activity, reach, and audience satisfaction. The panel provides a full overview, including the Podcast Network, Episode Count, and the date the show began (Since).

Crucially, you gain deep audience and content insights. The Beats section reveals the show’s core content themes, allowing you to align your pitch with their topics. The Listeners Type field details the primary audience demographics, enabling you to tailor your message to the listeners who will be tuning in.

Further data includes the Frequency of new episodes, the Average Episode Length, Estimated Monthly Listeners, and all relevant Social Media handles. The panel also specifies if the show regularly Has Guests.

Step 8: Building and Managing Your Outreach Lists

MillionPodcasts’ List Management system goes far beyond basic bookmarking. After identifying relevant podcasts, you can add them to custom lists with a single click, building a systematic outreach machine that scales with your campaigns.

Navigate to “Manage List” and you’ll see your created lists with crucial information: List Name, Type, Size, and Last Updated. The platform lets you organize podcasts in a way that works for you. Create a list for “Q1 Podcast Push,” another for “Product Launch Interviews,” and another for “Thought Leadership Opportunities” and add podcasts to the relevant lists. List capabilities vary by plan chosen.

The Preview function lets you review your list before taking action, ensuring quality control. The Export function allows you to select custom columns for export, choosing exactly which data fields you need. Export options include CSV and Excel formats.

Step 9: Implementing Your Data-Driven Outreach Campaign

With your lists built and exported, you’re ready to launch campaigns that actually generate results. MillionPodcasts has done the heavy lifting of research and verification. Now you can focus on what really matters: crafting compelling pitches and building relationships with hosts.

The platform’s comprehensive data gives you everything needed to personalize at scale. Reference recent episodes (you have the dates), mention specific topics they cover (you have their beats), align with their audience’s interests (you have listener demographics), and approach the right person (you have verified contacts for hosts, producers, and booking agents).

This isn’t spray-and-pray outreach, it’s strategic relationship building powered by verified data from over 1 million contacts across 2.6 million active podcasts.

Step 10: Understanding the Pricing Structure

MillionPodcasts offers flexible pricing plans designed to scale with your outreach needs. Visit our Plans & Pricing page for straightforward subscription options. No hidden fees, no confusing tiers. When you have questions, reach out to our support team (support@millionpodcasts.com) who understand podcast outreach best.

All plans include a 7-day free trial with no credit card required, allowing you to fully test the platform’s capabilities before committing. Credits roll over month-to-month, ensuring you don’t lose unused contact credits.

Making the Decision That Transforms Your PR

Right now, you have all the information you needed and a choice. You can continue with the old way, hours on Google, outdated information, contact form frustration, and wondering why your podcast pitches aren’t landing. Or you can join the growing community of PR professionals and marketers who’ve discovered that MillionPodcasts isn’t just a better tool, it’s the only tool that makes sense for serious podcast outreach.

Customer success stories demonstrate real results:

• 75% reduction in podcast prospecting time
• 3-4x more podcast placements since joining the platform
• Instant access to niche contacts that take months to find manually
• Comprehensive social media information included with contact data

Every day you delay is another day your competitors might be landing those game-changing podcast appearances. The podcasts are out there, waiting for guests with valuable insights to share. MillionPodcasts puts them all at your fingertips, complete with everything you need to turn opportunities into appearances.

Welcome to the new standard in podcast PR. Welcome to MillionPodcasts.